accredited

What is verification?

Verification is a process of validating learner achievements and ensuring compliance to SAQA certification criteria. It is a means of ensuring that two or more providers delivering the same unit standards and/or qualifications are assessing and moderating consistently to the same standard, using valid and approved assessment instruments, and meeting the national standard as registered on the National Qualifications Framework (NQF). Verification is sometimes referred to as “external moderation”.

During the course of verification the verifier checks on the processes and procedures used by the assessor and moderator while at the same time verifying the provider’s adherence to quality management principles in relation to training, assessment and moderation. The onus is on the provider to ensure compliance with legislative requirements for the assessment, moderation, verification and certification of learners and to ensure all unit standards and qualifications being used are up to date and current.

Verification is a means of checking and validating the accuracy of information on learner results before certification of results is authorised. Verification of learner achievements for individual unit standards and full qualifications is conducted and managed by the various Sector Education and Training Authorities (SETA’s).
During verification a provider will be required to produce some quality management documents or other forms of evidence as a means of verification of the information provided.

The verification may differ between SETA’s but will usually include the following

    Review, evaluate and verify the implementation of policies and procedures

 

    Evaluate implementation by comparing actual evidence provided to ensure it meets the requirements of the rules of evidence

 

    Review and evaluate moderation and assessment policies and procedures

 

    Ensure the assessment instruments meet the unit standards and/or qualification outcomes and assessment criteria as originally approved by the ETQA

 

    Check on the delivery mode and notional hours

 

    Ensure entry level requirements are met and adhered

 

    Verify process of integration and that rules of combination are applied

 

    Validate the assessment decisions against the evidence requirements

 

    Check on the validity and currency of assessor and moderator registration

 

    Check on learner registrations and sufficiency of learner records

 

    Observe assessment and moderation where and when applicable

 

    Review and evaluate record systems

The SETA’s appoint registered constituent verifiers to conduct verifications on their behalf. The verifier will normally conduct the verification visit at the provider’s premises. During this visit the verifier will want to have access to all completed assessments and or POE’s for all learners assessed and not just those who have been moderated. The verifier may do spot checks to ensure compliance and not just check those POE’s moderated. In addition the verifier will require access to various quality management documents and systems as outlined previously.

The SETA’s have a responsibility to ensure the verification is conducted within an acceptable time period and without unnecessary delays. Similarly the certification window should be opened as soon as possible following receipt of the verification report so that final results of all learner achievements can be uploaded and recorded. In this regard the provider must ensure that only results for learners included in the verification report are uploaded.
In this regard the SETA’s must ensure the have systems in place to upload endorsed learner achievements for qualifications to the National Learner Record Database (NLRD) at the intervals stipulated by SAQA.

In addition to conducting the verification the verifier carries a responsibility to provide support to providers where necessary. The support given should be both constructive and developmental and negative feedback should be avoided at all costs.

Verification is intended to be constructive and every effort must be made by verifiers to ensure open communication in relation to all aspects of the verification. Where problems are identified the verifier should discuss these with the provider and where possible propose possible solutions. The provider should feel comfortable enough to be able to discuss any problems or areas of concern with the verifier.

Verification should be seen to be developmental, especially in regard to emerging and Small Medium Micro Enterprise providers (SMME), who should be given advice and an opportunity to improve. For this reason verifiers should be qualified as such and should be in a position to offer such advice where necessary.
Following a verification visit the verifier will make a recommendation to the SETA to either endorse the learner results without conditions or to endorse with conditions which may need to be met by a specific date. The alternative decision of the verifier is not to endorse the learner results.
On completion of the verification visit the provider will be issued with a full report and feedback and this should include informing the provider of his or her right to appeal should he or she be unhappy with the outcome.

Verifier Requirements

The purpose of the Verifier is to Evaluate Education, Training and Development Providers.

We make reference to two different types of verifiers, namely:

1. External or Internal SETA verifiers

2. External or Internal Programme verifiers

3. External Moderatators

External or Internal SETA verifiers
Use for verification of Training Providers, mostly employed by the SETA. External verifiers will be contracted in by the particular SETA.

Minimum requirements is totally dependent on the SETA. Ideal 5 year background of the SETA’s and their processes and Unit Standards ID 15191, Evaluate education, training and development providers, NQF Level 7, Credits 15 or the previous unit standard ID 9939, Evaluate learning systems, NQF level 6 with Credits 18.

Historical some SETA’s also accepted qualifications such as: -50334 ODETDP Qualification NQF:5 Credits:120, -50333 OETDP Qualification NQF:5 Credits:240, or -50331 ODETDP Qualification NQF:6 Credits:145.

External or Internal Programme verifiers
Use for the verification of Training Material. These can be internally or externally recruited by the SETA’s.

Minimum requirements is also totally dependent on the SETA. Ideal 5 years experience working with the SETA’s including full time development for unit standard aligned programmes.

Minimum entry level requirements for this will be: -123394 Develop outcomes-based learning programmes, NQF 5, Credits 10, + -123401 Design outcomes-based learning programmes, NQF 6, Credits 15.

The following qualifications also meets the requirements: -50334 ODETDP Qualification NQF:5 Credits:120, -50333 OETDP Qualification NQF:5 Credits:240, or -50331 ODETDP Qualification NQF:6 Credits:145.

The ETDP SETA (Education Training Development Practices SETA) who currently verify all related unit standards and qualifications should alternatively also provide some guidelines on this topic. With a recent advert places for Learning Programme Evaluators and External Verifiers the following criteria was listed, as per their website:

EXTERNAL VERIFIERS

Key Result Areas:

-To carry out verification site visits to providers when necessary -To evaluate and verify evidence supplied by providers based on the verification policy, procedures and criteria of the ETDP SETA. -To generate reports and recommendations to the ETDP SETA on the findings of the site visit -To identify areas for continuous improvement in the verification system -To identify and inform the ETDQA of any gaps or shortcomings on the quality assurance system of the ETDP SETA -To provide support and capacitate individual providers where necessary -To participate in ETDQA workshops for continuous improvement of the quality assurance system

MINIMUM REQUIREMENTS

-At least five years experience within the ETD Field -Qualification in the Assessor and Moderator unit standards -A tertiary qualification in Education and/or

Source: http://etdpseta.org.za/live/index.php/portfolio/learnerships/103-learning-programme-evaluators-and-external-verifiers

External Moderatators
These can be internal or externally contracted by the SETA to assist with the typical learner certification process.

Minimum requirements is also totally dependent on the SETA.

In most cases only the Unit Standard 115759 Conduct moderation of outcomes-based assessments, NQF 6, Credits 10 will be accepted, but the qualification 50334 ODETDP Qualification NQF:5 Credits:120 is also recommended.

The ETDP SETA (Education Training Development Practices SETA) who currently verify all related unit standards and qualifications should alternatively also provide some guidelines on this topic. With reference to their advert dated 2014 the following requirements was stated:

Scope of Work

Verifiers:

• Evaluate and verify evidence supplied by training providers in accordance with the applicable policies and procedures of ETDP SETA (available on the ETDP SETA website)

• Confirm the results of moderation of assessment against unit standards and/or qualifications, and determine trends • Look for evidence from the moderators’ reports on the validity of the assessment process

• Sample moderated assessments

• Ensure that fair judgement is passed on the moderation of all assessment under review, based on the prescribed ETQA criteria

• Evaluate moderated processes, focusing on learner achievement

• Verify that training providers use registered assessors and moderators

• Record and report on verification findings and make recommendations on continuous improvement in the verification process

• Advise and support moderators

• Provide support to and capacitate individual training providers where necessary

• Participate in ETQA workshops for continuous improvement of the quality assurance system.

Evaluators:

• Evaluate full qualifications and unit standards-based learning programmes in accordance with the ETDP SETA and South African Qualification Authority guidelines, criteria, policies and procedures for learning programme evaluation

• Analyse the qualification and/or unit standard-based learning programme outcomes, together with their assessment criteria and associated information

• Identify areas of development for providers and provide articulate comments and recommendations

• Generate quality reports with clear recommendations on approval status to be granted to providers. The reports must be completed on templates designed by ETDP SETA for this purpose.

Minimum Qualifying Criteria to be Considered for Registration

Verifiers

At least 5 years’ verification experience within the ETD field Profile of consultant/detailed Curriculum Vitae Qualification in the Assessor and Moderator Unit Standards A tertiary qualification in Education and Training and/or related field

Evaluators

Proof of competency in learning programme evaluation Profile of consultant/detailed Curriculum Vitae A tertiary qualification in ETD and/or related field

Also refer to the Verification discussion

The role of the ETQA

The crucial role of the ETQAs in what is referred to as the ‘NQF organisation’ requires that the Authority develop a rigorous, effective approach to monitoring and auditing their quality assurance work. This function is referred to in the SAQA Act:

An organisation seeking accreditation as an Education and Training Quality Assurance Body shall accept in writing

(a) the right of the Authority to examine at any time the activities of an Education and Training Quality Assurance Body and review its quality management policies and procedures;

(b) the right of the Authority to provide guidance on issues relating to the activities of an Education and Training Quality Assurance Body; and (c) the right of members of the Education and Training Quality Assurance Body to approach the Authority directly on matters affecting the effectiveness of the Education and Training Quality Assurance Body; provided that reasonable steps to resolve such matters have been taken at the level of the Education and Training Quality Assurance Body.

It is the intention of the Authority that:

Accreditation of an ETQA, or the granting of an accreditation extension, should be seen as a two-way process between SAQA and the ETQA. The relationship should be seen as a mutually beneficial and reinforcing one, in which the interests of the learner and the users of learning outcomes are the principal focus for all concerned.

In the monitoring and auditing of ETQAs, a challenge will be to ensure that this mutually beneficial relationship is maintained for the ultimate benefit of learners. In the research which has been conducted prior to the production of these guidelines, together with the consultative seminar at which the content of the guidelines was discussed, the hope was expressed that a model for auditing and monitoring of ETQAs can be designed in which this relationship is not only maintained but enhanced.

What is verification?

Verification is a process of validating learner achievements and ensuring compliance to SAQA certification criteria. It is a means of ensuring that two or more providers delivering the same unit standards and/or qualifications are assessing and moderating consistently to the same standard, using valid and approved assessment instruments, and meeting the national standard as registered on the National Qualifications Framework (NQF). Verification is sometimes referred to as “external moderation”.

During the course of verification the verifier checks on the processes and procedures used by the assessor and moderator while at the same time verifying the provider’s adherence to quality management principles in relation to training, assessment and moderation. The onus is on the provider to ensure compliance with legislative requirements for the assessment, moderation, verification and certification of learners and to ensure all unit standards and qualifications being used are up to date and current.

Verification is a means of checking and validating the accuracy of information on learner results before certification of results is authorised. Verification of learner achievements for individual unit standards and full qualifications is conducted and managed by the various Sector Education and Training Authorities (SETA’s).
During verification a provider will be required to produce some quality management documents or other forms of evidence as a means of verification of the information provided.

The verification may differ between SETA’s but will usually include the following

    Review, evaluate and verify the implementation of policies and procedures

 

    Evaluate implementation by comparing actual evidence provided to ensure it meets the requirements of the rules of evidence

 

    Review and evaluate moderation and assessment policies and procedures

 

    Ensure the assessment instruments meet the unit standards and/or qualification outcomes and assessment criteria as originally approved by the ETQA

 

    Check on the delivery mode and notional hours

 

    Ensure entry level requirements are met and adhered

 

    Verify process of integration and that rules of combination are applied

 

    Validate the assessment decisions against the evidence requirements

 

    Check on the validity and currency of assessor and moderator registration

 

    Check on learner registrations and sufficiency of learner records

 

    Observe assessment and moderation where and when applicable

 

    Review and evaluate record systems

The SETA’s appoint registered constituent verifiers to conduct verifications on their behalf. The verifier will normally conduct the verification visit at the provider’s premises. During this visit the verifier will want to have access to all completed assessments and or POE’s for all learners assessed and not just those who have been moderated. The verifier may do spot checks to ensure compliance and not just check those POE’s moderated. In addition the verifier will require access to various quality management documents and systems as outlined previously.

The SETA’s have a responsibility to ensure the verification is conducted within an acceptable time period and without unnecessary delays. Similarly the certification window should be opened as soon as possible following receipt of the verification report so that final results of all learner achievements can be uploaded and recorded. In this regard the provider must ensure that only results for learners included in the verification report are uploaded.
In this regard the SETA’s must ensure the have systems in place to upload endorsed learner achievements for qualifications to the National Learner Record Database (NLRD) at the intervals stipulated by SAQA.

In addition to conducting the verification the verifier carries a responsibility to provide support to providers where necessary. The support given should be both constructive and developmental and negative feedback should be avoided at all costs.

Verification is intended to be constructive and every effort must be made by verifiers to ensure open communication in relation to all aspects of the verification. Where problems are identified the verifier should discuss these with the provider and where possible propose possible solutions. The provider should feel comfortable enough to be able to discuss any problems or areas of concern with the verifier.

Verification should be seen to be developmental, especially in regard to emerging and Small Medium Micro Enterprise providers (SMME), who should be given advice and an opportunity to improve. For this reason verifiers should be qualified as such and should be in a position to offer such advice where necessary.
Following a verification visit the verifier will make a recommendation to the SETA to either endorse the learner results without conditions or to endorse with conditions which may need to be met by a specific date. The alternative decision of the verifier is not to endorse the learner results.
On completion of the verification visit the provider will be issued with a full report and feedback and this should include informing the provider of his or her right to appeal should he or she be unhappy with the outcome.

Verifier Requirements

The purpose of the Verifier is to Evaluate Education, Training and Development Providers.

We make reference to two different types of verifiers, namely:

1. External or Internal SETA verifiers

2. External or Internal Programme verifiers

3. External Moderatators

External or Internal SETA verifiers
Use for verification of Training Providers, mostly employed by the SETA. External verifiers will be contracted in by the particular SETA.

Minimum requirements is totally dependent on the SETA. Ideal 5 year background of the SETA’s and their processes and Unit Standards ID 15191, Evaluate education, training and development providers, NQF Level 7, Credits 15 or the previous unit standard ID 9939, Evaluate learning systems, NQF level 6 with Credits 18.

Historical some SETA’s also accepted qualifications such as: -50334 ODETDP Qualification NQF:5 Credits:120, -50333 OETDP Qualification NQF:5 Credits:240, or -50331 ODETDP Qualification NQF:6 Credits:145.

External or Internal Programme verifiers
Use for the verification of Training Material. These can be internally or externally recruited by the SETA’s.

Minimum requirements is also totally dependent on the SETA. Ideal 5 years experience working with the SETA’s including full time development for unit standard aligned programmes.

Minimum entry level requirements for this will be: -123394 Develop outcomes-based learning programmes, NQF 5, Credits 10, + -123401 Design outcomes-based learning programmes, NQF 6, Credits 15.

The following qualifications also meets the requirements: -50334 ODETDP Qualification NQF:5 Credits:120, -50333 OETDP Qualification NQF:5 Credits:240, or -50331 ODETDP Qualification NQF:6 Credits:145.

The ETDP SETA (Education Training Development Practices SETA) who currently verify all related unit standards and qualifications should alternatively also provide some guidelines on this topic. With a recent advert places for Learning Programme Evaluators and External Verifiers the following criteria was listed, as per their website:

EXTERNAL VERIFIERS

Key Result Areas:

-To carry out verification site visits to providers when necessary -To evaluate and verify evidence supplied by providers based on the verification policy, procedures and criteria of the ETDP SETA. -To generate reports and recommendations to the ETDP SETA on the findings of the site visit -To identify areas for continuous improvement in the verification system -To identify and inform the ETDQA of any gaps or shortcomings on the quality assurance system of the ETDP SETA -To provide support and capacitate individual providers where necessary -To participate in ETDQA workshops for continuous improvement of the quality assurance system

MINIMUM REQUIREMENTS

-At least five years experience within the ETD Field -Qualification in the Assessor and Moderator unit standards -A tertiary qualification in Education and/or

Source: http://etdpseta.org.za/live/index.php/portfolio/learnerships/103-learning-programme-evaluators-and-external-verifiers

External Moderatators
These can be internal or externally contracted by the SETA to assist with the typical learner certification process.

Minimum requirements is also totally dependent on the SETA.

In most cases only the Unit Standard 115759 Conduct moderation of outcomes-based assessments, NQF 6, Credits 10 will be accepted, but the qualification 50334 ODETDP Qualification NQF:5 Credits:120 is also recommended.

The ETDP SETA (Education Training Development Practices SETA) who currently verify all related unit standards and qualifications should alternatively also provide some guidelines on this topic. With reference to their advert dated 2014 the following requirements was stated:

Scope of Work

Verifiers:

• Evaluate and verify evidence supplied by training providers in accordance with the applicable policies and procedures of ETDP SETA (available on the ETDP SETA website)

• Confirm the results of moderation of assessment against unit standards and/or qualifications, and determine trends • Look for evidence from the moderators’ reports on the validity of the assessment process

• Sample moderated assessments

• Ensure that fair judgement is passed on the moderation of all assessment under review, based on the prescribed ETQA criteria

• Evaluate moderated processes, focusing on learner achievement

• Verify that training providers use registered assessors and moderators

• Record and report on verification findings and make recommendations on continuous improvement in the verification process

• Advise and support moderators

• Provide support to and capacitate individual training providers where necessary

• Participate in ETQA workshops for continuous improvement of the quality assurance system.

Evaluators:

• Evaluate full qualifications and unit standards-based learning programmes in accordance with the ETDP SETA and South African Qualification Authority guidelines, criteria, policies and procedures for learning programme evaluation

• Analyse the qualification and/or unit standard-based learning programme outcomes, together with their assessment criteria and associated information

• Identify areas of development for providers and provide articulate comments and recommendations

• Generate quality reports with clear recommendations on approval status to be granted to providers. The reports must be completed on templates designed by ETDP SETA for this purpose.

Minimum Qualifying Criteria to be Considered for Registration

Verifiers

At least 5 years’ verification experience within the ETD field Profile of consultant/detailed Curriculum Vitae Qualification in the Assessor and Moderator Unit Standards A tertiary qualification in Education and Training and/or related field

Evaluators

Proof of competency in learning programme evaluation Profile of consultant/detailed Curriculum Vitae A tertiary qualification in ETD and/or related field

Also refer to the Verification discussion

The role of the ETQA

The crucial role of the ETQAs in what is referred to as the ‘NQF organisation’ requires that the Authority develop a rigorous, effective approach to monitoring and auditing their quality assurance work. This function is referred to in the SAQA Act:

An organisation seeking accreditation as an Education and Training Quality Assurance Body shall accept in writing

(a) the right of the Authority to examine at any time the activities of an Education and Training Quality Assurance Body and review its quality management policies and procedures;

(b) the right of the Authority to provide guidance on issues relating to the activities of an Education and Training Quality Assurance Body; and (c) the right of members of the Education and Training Quality Assurance Body to approach the Authority directly on matters affecting the effectiveness of the Education and Training Quality Assurance Body; provided that reasonable steps to resolve such matters have been taken at the level of the Education and Training Quality Assurance Body.

It is the intention of the Authority that:

Accreditation of an ETQA, or the granting of an accreditation extension, should be seen as a two-way process between SAQA and the ETQA. The relationship should be seen as a mutually beneficial and reinforcing one, in which the interests of the learner and the users of learning outcomes are the principal focus for all concerned.

In the monitoring and auditing of ETQAs, a challenge will be to ensure that this mutually beneficial relationship is maintained for the ultimate benefit of learners. In the research which has been conducted prior to the production of these guidelines, together with the consultative seminar at which the content of the guidelines was discussed, the hope was expressed that a model for auditing and monitoring of ETQAs can be designed in which this relationship is not only maintained but enhanced.

Become SETA Accredited Training Provider

Accreditation

Accreditation is the certification, usually for a particular period of time, of a person, body or institution as having the capacity to fulfill a particular function within the quality assurance system set up by South African Qualifications Authority (SAQA).

Training Provider

A provider is an education and training body (institution/organisation, company, centre, collaborative partnership, or consultancy) which delivers learning programmes that culminate in specified National Qualifications Framework (NQF) standards or qualifications.

Getting accreditation

“With the type of training school you want to provide you would need to contact Services Seta to apply for accreditation”.  The Seta’s website offer a user-friendly website that covers both general areas as well as information specific to employers, training providers and learners.

How to register a training college

The most important body that you have to comply with is the South African Qualification Authority (SAQA). SAQA controls the comprehensive education system approved by the Minister of Education for the classification, registration, publication and articulation of quality-assured national qualifications.

SAQA

As a provider of training for the Information Technology sector, regulations are listed under the category “Seta ISETT”.

Criteria for accreditation

SAQA require that you show that you have necessary financial, administrative and physical resources to operate the college. You will have to have policies and practices for staff selection, appraisal and development.

SAQA will also need you to have in place the correct policies and practices for learner entry and you will have to show how you intend to achieve the desired outcomes using the procedures recommended by SAQA in order to teach students so that they receive an accredited qualification.

Contact SAQA who will explain in detail how to achieve the specified regulations and standards in order to be granted accreditation so you can operate a registered and respected training college.

Accredited Training Provider

TRAINYOUCAN  is an accredited training provider through the South African Sector Education and Training Authority (SETA) and provide both accredited and customised learning programmes to organisations looking to maximise their investment in developing their staff.

TRAINYOUCAN, accredited through: ETDP SETA Accreditation Number: ETDP10687
TAM Training, accredited through: W&R SETA Accreditation Number: ETQA617/P/000166

Over 14 years experience in Train the Trainer also knows as Facilitation skills, Assessor, Moderator and SDF (Skills Development Facilitator) Training, including Training Provider Accreditation and see ourselves as the number 1 Training Company when it comes to continues support. Not only do we offer monthly public courses on Trainer, Assessor, Moderator and SDF  in Durban, but also offer a range of accredited and short courses such as Project Management, Finance, Employment Equity, SHE Rep, Leadership, Supervisor skills, General Management, Receptionist, Event Management and Disciplinary Hearing training.

Our members forum consist of over 1000 discussions and templates when it comes to Trainer the Trainer, Assessor, Moderator and SDF Training including model answers for every activity on all Unit Standards offered. That’s right! We have free resources and discussions on every single programme offered.

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In order to ensure that the overall quality of learning and assessment in South Africa is maintained at a consistently high level, the South African Qualifications Authority (SAQA) requires that all corporate learning departments be accredited by the relevant ETQA.

We offer:

Pricing Options:

  • ON-SITE-DISCOUNT: Reduced pricing on “On-Site-Venue Training” where the client arrange the venue and catering – starting R300 discount per day.
  • PAYMENT PLANS: We also offer payment plans for individuals over three months. R1500 mandatory deposit for the first booking, payable before or on the day of class and balance payable over three months period. 
  • FORUM CONTRIBUTION DISCOUNT 5% TO 20%: Learners will be rewarded between 5% and 20% discount on both classroom and elearning for contributions on our FORUM on your next booking.
  • GROUP BOOKINGS DISCOUNT: We request a minimum of 4 learners for group bookings including off-site bookings.
  • ACCEPT ALL SETA VOUCHERS: We accept all SETA Vouchers – Contact our helpdesk for more detail.
  • FREELANCERS: Connecting qualified Trainers and Assessors with the clients at no additional cost. Click here for more detail. – www.skillsjobs.co.za or visit www.mysdf.co.za

Accreditation Services Offered:

  • Provider of National Qualifications Framework (NQF) Accredited courses  through different SETA’s with the scope to delivery and assess these programmes.
  • Provide a online database with skilled and qualified Trainers, Assessors, Moderators and Skills Development Facilitators (SDF) in all regions as our ongoing support to our members. www.skillsjobs.co.za
  • Registration and support with registration applications with the varies SETA’s.
  • We are able to assist companies in becoming SETA-accredited by developing their unique ETD Quality Management Systems through a consultative process with both SETAs and internal subject matter experts and also offer through our parent network.
  • Provide and offer assistance with a wide range of off the shelf courses material, customization and development of National Qualifications Framework (NQF) Accredited courses against Unit Standards or Qualifications to suite the needs of the customer.

NETWORK: CPT | Custom Courses | DBN | Isitimela | JHB | TAMTraining | Training Provider | Trainyoucan .com | Trainyoucan Info | Ukufundisa | Train With Us | TRAINYOUCAN

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